Temporary Community Events Coordinator (Maternity Coverage- 12 months)
Kingsville, ON, Canada
Temporary
Mid Level
Temporary Community Events Coordinator (Maternity Coverage- 12 months)
Reporting to the Manager of Recreation Programs and Special Events, the Community Events Coordinator is responsible for supporting Town-led events, including the design/development, delivery, coordination, supervision, administration, implementation, and evaluation of Town events. This position will liaise with the Committee of Councils and community stakeholders and assist in sponsorship development.Responsibilities:
- Support the planning, development, and execution of Town-led events, including the Easter Egg Hunt, Kingsville Block Party, and committee-supported activities, such as Migration Festival, Fantasy of Lights, and Pollinate Kingsville events.
- Source, select, and coordinate event vendors, entertainers, and operational services while managing contracts, logistics, budgets, and relationships to ensure successful event delivery.
- Develop and implement strategies to recruit, screen, and onboard volunteers aligned with organizational needs and values.
- Serve as the primary point of contact for volunteers by creating and managing schedules, ensuring adequate event coverage, and providing ongoing support, guidance, and recognition.
- Ensure compliance with Town policies, procedures, and relevant legislation.
- Facilitate sponsorship and sales opportunities to enhance community engagement and event funding.
- Evaluate event performance and implement continuous improvements to enhance attendee experience and operational efficiency.
- Update and maintain event webpages through GovStack and collaborate with the Manager and Communications Coordinator to support event marketing and promotion.
- Respond to emergencies and public inquiries while delivering high-quality customer service.
- Support recreation programs and front desk customer service as needed.
- Perform other related duties as assigned.
Qualifications
- College diploma in event management, business, recreation, administration or marketing/promotions.
- Experience in a Municipal environment would be considered an asset.
- Working knowledge of event industry trends and community assets.
- Two to four years of event and/or marketing experience.
- Excellent interpersonal and organizational skills are essential.
- Beneficial skills include problem solving, time management, stakeholder relations, and political acuity.
- Working knowledge of Microsoft Office Suite and Canva and adaptability to new technologies.
- Capacity to work under pressure, juggle multiple tasks and meet deadlines.
- Hold a valid “G” licence
- First Aid Training, Smart Serve Training, and Food Handler’s Certification is considered an asset.
Working Conditions
- Most of the work is performed in standard office conditions; during events the work is completed in outdoor environments with the potential exposure to adverse weather conditions.
- Ability to lift and move items for set-up and take-down up to 50 pounds (display tents, decorations, sound systems, etc.)
- Able to undertake a flexible working hours, including many weekends, evenings, and an expectation of being on call consistently during certain events.
Wage Rate
$70,828-$88,535 (Salary Band 4)
This posting is for an existing vacancy.
Interested applicants must submit a resume and cover letter no later than Monday, March 23, 2026, at 4:00 p.m.
All applications are appreciated; however, only those selected for an interview will be contacted.
Accommodations under the requirements of the Accessibility for Ontarians with Disabilities Act (AODA) will be provided upon request.
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