Senior Financial Analyst/Payroll Administrator
Kingsville, ON, Canada
Full Time
Experienced
POSITION SUMMARY
The Senior Financial Analyst/Payroll Administrator reports directly to the Manager of Financial Services/Deputy Treasurer. This position is directly responsible for all aspects of Payroll and Benefit/Pension management and administration, cash and bank management, general accounting, and complex financial analysis. Responsible for preparing financial reports that are of high quality, accurate, and often confidential in nature. As a member of the Financial Management Team, the Senior Financial Analyst/Payroll Administrator will also participate in the establishment, implementation and administration of departmental goals, plans, budgets, policies, procedures and programs.
Over the next 3 – 5 years the Town of Kingsville will be in a transition of their Payroll, Financial and Budgeting software. This position will be a key member of the design and implementation team.
RESPONSIBILITIES
All applications are appreciated, however, only those selected for an interview will be contacted.
Accommodation under the requirements of the Accessibility for Ontarians with Disabilities Act (AODA) will be provided upon request.
The Senior Financial Analyst/Payroll Administrator reports directly to the Manager of Financial Services/Deputy Treasurer. This position is directly responsible for all aspects of Payroll and Benefit/Pension management and administration, cash and bank management, general accounting, and complex financial analysis. Responsible for preparing financial reports that are of high quality, accurate, and often confidential in nature. As a member of the Financial Management Team, the Senior Financial Analyst/Payroll Administrator will also participate in the establishment, implementation and administration of departmental goals, plans, budgets, policies, procedures and programs.
Over the next 3 – 5 years the Town of Kingsville will be in a transition of their Payroll, Financial and Budgeting software. This position will be a key member of the design and implementation team.
RESPONSIBILITIES
- Detailed account reconciliations and analysis, including monthly bank reconciliations, e-commerce activity, security deposits, recreation accounts, building permit activity and preparation of journal entries
- Manage, prepare, calculate, and process, the bi-weekly, monthly, quarterly, and retroactive payrolls. Calculate and remit government, pension and insurance reports and payments.
- Maintain employee records within the payroll software to ensure accurate information is recorded and calculated in regard to wages, sick bank, vacation time, pension and health benefits, etc. Prepare T4s and other payroll related reports.
- Manage, prepare, and calculate the payroll and benefit budget. Monitor budget vs. actuals and prepare mid-year projections.
- Monitor bank and credit card activity for fraudulent transactions and investigate potential discrepancies.
- Prepare cash flow projections and assist the Director with investment strategies.
- Prepare quarterly HST returns.
- Assist with the year end audit, including the preparation of various year end financial reconciliations such as long-term debt, bank, payroll accounts and the Cemetery Trust.
- Assist with grant reporting.
- Conducts research and analysis pertaining to legislative changes, technological developments and other emerging financial issues as required.
- Maintain and/or develop complex spreadsheets for multi-year budgeting and other financial reporting.
- Communicate with various Government agencies, Financial Institutions, Benefit providers, etc. to resolve issues, provide updates and respond to inquiries.
- Identify and implement opportunities for streamlining and safeguarding financial processes with a continuous improvement mindset.
- Undertakes special projects as assigned by the Manager of Financial Services/Deputy Treasurer or Director of Corporate Services.
- Any other duties as assigned by the Manager/Director/CAO.
- Post-Secondary Degree or Diploma in Accounting or Business or related field is mandatory.
- Accounting designation (CPA) Chartered Professional Accountant is preferred but will consider relevant work experience
- Thorough working knowledge of professional accounting principles/practices and Public Sector Accounting Board standards (PSAB);
- Minimum of (3) three years’ relevant professional accounting or financial experience.
- Experience with advanced Financial Accounting Information systems.
- Advanced skills in Microsoft Office, including spreadsheet analytics.
- Excellent interpersonal, organization, analytical, investigative, problem-solving, report writing and verbal communication skills;
- Demonstrated ability to work independently as well as in a team environment.
- Demonstrated ability to interact with the public and peers.
- Ability to work with minimal supervision, meet deadlines and ensure confidentiality of information.
- Previous Payroll Administration and/or a Payroll Compliance Practitioner (PCP) designation is considered an asset.
- Knowledge of Municipal or Public specific financial matters, such as investment regulations, reserve fund accounting, public sector procurement, development charges, etc., is considered an asset.
- Knowledge of Tangible Capital Asset Accounting and long-term asset management financial planning is considered an asset.
- Works within an office environment with office hours being 8:30am to 5:00 pm (40 hours per week)
- May be required to work beyond normal working hours from time to time.
- Sedentary work with significant computer use, phone handling, and data entry.
- $70,828 - $102,477 (Wage rate will be commensurate with experience and education)
- Comprehensive benefits package
- Non-union position
All applications are appreciated, however, only those selected for an interview will be contacted.
Accommodation under the requirements of the Accessibility for Ontarians with Disabilities Act (AODA) will be provided upon request.
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